My Profile

The information on your Profile page is important because it is how other members will locate you. The original information is supplied by your Site Manager when your account is set up. You should review and edit it, or add anything that's been omitted. You may also change your password, add a nickname, and modify other information depending on the type of account you have.

The sort of information included in your profile depends on what type of account you have: student, parent, teacher, or administrator.

Click one of these links to see more information about:

• Editing a student or parent profile 
• Editing a teacher, administrator or staff profile 
• Adding a photo to your profile (Teachers and Administrators only) 
• Changing your eChalk password
• Managing your class email alerts (Parents only)
• Setting up your class email alerts
• Editing class email alerts  
• The Side Toolbar 
• The Top Toolbar

Editing a student or parent profile

Student and parent profiles are accessible by members of the immediate community only. In other words, you can't access a member's profile information if you're not logged in to that school's eChalk site.

To view and/or make changes to your profile:

1. Click My Account on the side toolbar.
    
2. Click the Profile button on the side toolbar under My Account. Your current profile will display.
    
3. Click the Edit Profile button.
    
4. (Students and Parents) Add or change your Nickname. If others know you by a name other than your given name, enter it here.
    
5. (Parents only) Parents can change their Position.
    
6. (Parents only) Parents may also add Contact Information to their profile.
    
7. (Parents only) If your site has decided to enable users to enter a secret question and answer then parents will also be able to select a question from the Forgot Password Question drop-down menu, and enter the answer in the Forgot Password Answer.
    
8. Click the Save button at the bottom of the page when you have finished editing your profile. 

Note: Only your Site Manager can change a username. If your username or user type is wrong, you must contact your Site Manager.

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Editing a teacher or administrator profile

A teacher or administrator has more choices about what information is included in his or her profile. Usually, the more information you provide about your specialties, the greater the chance your colleagues will find you in a member search.

To view and/or make changes to your profile:

1. Click the My Account button on the side toolbar.
    
2. Click the Profile button on the side toolbar under My Account. Your current profile appears.
    
3. Click the Edit Profile button.
    
4. If you'd like to make your profile publicly visible to the Internet, or private only to logged-in users, select the appropriate button (Yes or No, respectively).
    
• Public profiles can be viewed in the Faculty & Staff directory by anyone on the Internet  
• Private profiles can only be viewed after login to eChalk, and can be found in the Faculty & Staff directory on the My School page
   
5. Add or change your Nickname. If others know you by a name other than your given name, enter it here.
    
6. Use the drop-down menus to choose the Position you hold in the school/district.
    
   • As an administrator or teacher, you should carefully examine the list of roles and choose the one which most closely describes your position. This role will be a key to how other members search for you.  
   • If your primary role is that of teacher, leave the default as Teacher.
      
7. Teachers must place a check next to the grades they currently teach.
    
8. Teachers must also identify what particular courses they teach. This is VERY important because this is one of the ways other members will find you in a search. To select your courses:
    
   • Click the drop-down menu labeled Select a Subject and highlight one of the categories. For example, highlight English to see all the courses offered by the English department at your school.  
   • Once you've selected this broad category, highlight a specific course you teach in the Select a Course drop-down.  
   • Click the Add button to move this course into the Subjects & Courses box.  
   • Continue to highlight and move courses into the Subjects & Courses box until all the courses you teach appear in the list.
      
9. Once all the courses for a particular subject are selected, you may have to repeat this process for a different subject. For example, if you teach English and Math courses, you'll have to repeat the previous steps.
    
10. Teachers and administrators alike may include information such as:
     
    • If your site has decided to enable users to enter a secret question and answer then teachers and administrators will also be able to select a question from the Forgot Password Question drop-down menu, and enter the answer in the Forgot Password Answer.
    • Office Phone
    • Message
    • Biography - perhaps your degree, alma mater, year of graduation, or a special interest  
    • Office hours  
    • Room number   
       
11. Click the Save button at the bottom of the page when you've finished.

Adding a photo to your profile (Teachers and Administrators only)

If you have a scanned or a digitized version of a photo, you may include your "headshot" in your profile. The photo should be sized to 70 X 100 pixels. You can crop or resize a photo in an image editing program such as Microsoft Paint, which is included as an Accessory with most Windows operating systems.

Once your photo is sized correctly, save it as a .GIF or .JPG file to a folder on your hard drive. You may want to write down the exact path name of the folder for the upload process.

To upload a photo:

1. Click the My Account button on the side toolbar.
    
2. Click the Profile button on the side toolbar. Your existing profile appears.
    
3. Click the Add/Change Photo button. The Add/Change Photo page appears.
    
4. Click the Browse button and locate the file using the directory structure.
    
5. Click the name of the desired file.
    
6. Click the Open button.
    
7. Scroll down and click the Upload button to complete the process. If you decide you'd rather not include a photo, click the Clear Photo button.

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Changing your eChalk password

To change your password:

1. Click the My Account button on the side toolbar.
    
2. Click the Profile button on the side toolbar. Your existing profile appears.
    
3. Click the Change Password button at the bottom of the page. Note: If you do not see a Change Password button, your Site Manager has determined that users with your user type are unable to change their passwords. 
    
4. Type a new password and then type it again to reconfirm it.
    
5. Click the Submit button when done.  

Note: Be sure to write your new password down in a safe place. If you forget this new password, use the Contact Us link to contact your Site Manager for help.

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Managing your email alerts (Parents only)

Setting up your class email alerts

To set up your class email alert schedule:

1. On the My Profile page, click the Edit Email Alerts button. The Edit Email Alerts page will display.
    
2. On the Edit Email Alerts page, your child(ren)’s name(s) will appear, along with any classes with which they are associated. To add a child, or to edit your child(ren)’s information, click the Select Children button.
    
3. Click the Add Student button to add a child to your list. In the Student Details box that appears, enter the necessary information, which may include the student’s School, Grade, First Name, Last Name, Student ID, or the Last 4 Digits of SS#, according to the requirements that have been set by the Site Manager. Each required field is marked with a red asterisk (*). When you are finished, click the Save button to add the student. The page will refresh and the new student’s information will appear in the Student Information listing.
   
   Note: If the system cannot locate the student, you will be prompted to enter the name manually.
    
4. Once you’re finished adding students, click Next to return to the Edit Email Alerts page.
    
5. The classes with which each student is associated with should display automatically in the Select Classes section of the page when you select the desired student from the drop-down menu. Check off the classes you would like to receive email alerts for. If you would like to receive class email alerts for an additional class, click the Add Classes button.
   
   Note: If the system could not locate the student and you entered his/her name manually, you must also select his/her classes manually.
    
6. On the Manage Classes page, the classes that have already been selected (if any) will appear in the Assigned Classes section. To add more classes, click the Add Classes button and browse the listing of classes that display under Available Sites. Click on the folder icon to the left of the subject name to see and select from the classes within a specific subject area. Select the checkbox next to the class name to add that class to the Assigned Classes for which you receive email alerts. You may also click the Select Sites button to get access to classes offered at other schools within your district.
    
7. Once you’re finished adding classes, click Save to return to the Edit Email Alerts page.
    
8. In the Schedule Email Alerts section of the Edit Email Alerts page, choose the day(s) of the week on which you would like to receive an email alert for the selected class(es).
   
   If you would like to receive class email alerts only when the content related to these classes has changed, also check the box for Only send me an email when content has changed.
   
   Note: If you are signing up to receive class email alerts relating to multiple children, you must receive all class email alerts on the same schedule; it is not possible to specify a different schedule for the alerts relating to each student.
    
9. Click the Save button at the bottom of the page to schedule your class email alerts. You will be returned to the My Account > Profile page, where the information regarding the selected child(ren), class(es), and email alert schedule will display.

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Editing class email alerts

To edit your class email alerts:

1. On the My Account > Profile page, click the Edit Email Alerts button.
    
2. To add or delete a child from your list, or to edit a child’s information, click the Select Children button.
   
   Click the Add Student button to add a child to your list. In the Student Details box that appears, enter the necessary information, which may include the student’s School, Grade, First Name, Last Name, Student ID, or the Last 4 Digits of SS#, according to the requirements that have been set by the Site Manager. Each required field is marked with a red asterisk (*). When you are finished, click the Save button to add the student. The page will refresh and the new student’s information will appear in the Student Information listing. Click Next to return to the Edit Email Alerts page.
   
   Note: If the system cannot locate the student, you will be prompted to enter the name manually.
   
   To delete a child from the list, click the Trash icon next to the child’s name. You will be asked to confirm the deletion. Click Yes to remove all scheduled class email alerts associated with this student or No to cancel the deletion.
    
3. The classes with which each student is associated with should display automatically in the Select Classes section of the page when you select the desired student from the drop-down menu. Check off the classes you would like to receive email alerts for. If you would like to receive class email alerts for an additional class, click the Add Classes button.
   
   Note: If the system could not locate the student and you entered his/her name manually, you must also select his/her classes manually.
    
4. The classes that have already been selected (if any) will appear in the Assigned Classes section of the screen. To add more classes, click on the Add Classes button and browse the listing of classes that display under Available Sites. Click on the folder icon to the left of the subject name to see and select from the classes within a specific subject area. Select the checkbox next to the class name to add that class to the Assigned Classes for which you receive email alerts. You may also click the Select Sites button to get access to classes offered at other schools within your district.
    
5. Once you’re finished adding classes, click Save to return to the Edit Email Alerts page.
    
6. In the Schedule Email Alerts section of the Edit Email Alerts page, choose the day(s) of the week on which you would like to receive an email alert for the selected class(es).
   
   If you would like to receive class email alerts only when the content related to these classes has changed, also check the box for Only send me an email when content has changed.
   
   Note: If you are signing up to receive class email alerts relating to multiple children, you must receive all class email alerts on the same schedule; it is not possible to specify a different schedule for the alerts relating to each student.
    
7. Click the Save button at the bottom of the page to schedule your class email alerts. You will be returned to the My Account > Profile page, where the information regarding the selected child(ren), class(es), and class email alert schedule will display.

The Side Toolbar

• My Email - displays your email Inbox and Address Book; allows you to sort your email into folders.
   
• My Account - displays your personal files, bookmarks, and profile (personal Web page).
   
• My Classes - contains tools for teachers to post assignments, resources, announcements and online discussions. Provides parents with a view of their children's schedules. This button will only display if you are a teacher, student or parent that is a member of a class.
   
• My Lessons - contains tools for teachers to plan and share lessons using eChalk's Lesson Planner tool. If you do not see this option on the side toolbar, contact eChalk to learn more about Lesson Planner.
   
• My Groups - contains tools for group administrators to post upcoming events, resources, announcements and online discussions. Provides parents with a view of their children's schedules. This button will only display if you are a teacher, administrator, student or parent that is a member of a group.
   
• My School - contains links to Web sites, school links, and teacher and administrator profiles. Also includes a search tool to find members within your school/district community, and a more detailed calendar of school and district events.
   
• Manage Site - contains tools for your school's Site Manager. You will only see this icon if you are a Site Manager or a Site Administrator.
   
• Logout - ends your eChalk session. Make it a habit to log out when you're finished using eChalk to prevent others from being able to access your account. No one can access your account once you've logged out.

The Top Toolbar

• Help - Click the Help button at the top of every page to access Online Help.
   
• Support Center - Visit the eChalk Support Center for a library of resources that help Site Managers, school administrators, and teachers get the most out of eChalk. Note: This section is not visible to student or parent user types.
   
• Search - Click the Search link to search your site for specific classes, groups, resources, discussions, or members.
   
• Contact Us - Click the Contact Us link to send email to your Site Manager, your school's administration or eChalk.
   
• User Policy - The Acceptable Use Policy is a document that lists the rules for how your school expects users to behave while using eChalk. This may include rules for use and types of prohibited behavior. The first time you log onto the system, you must accept this Acceptable Use Policy or you will be denied access.
   
• Logout - ends your eChalk session. Make it a habit to log out when you're finished using eChalk to prevent others from being able to access your account. No one can access your account once you've logged out.

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